The date and who
The date of the working day, the worker's name and their job grade (skilled tradesperson, semi-skilled, labourer…), which is what their hour is worth.
Job sheet template: what it should include and how to go paperless
A good daily job sheet records who worked, on which job, for how many hours and with what expenses. Here are the details your job sheet template should include, whether you fill it in by hand or print it, and what changes when the job sheet is filled in on the phone.
What it is
What is a job sheet?
A job sheet is the document on which each worker, or a team's supervisor, records what was done in a working day: which job they were on, for how many hours and what expenses they had.
It does two things at once: it records each person's hours, which end up in payroll, and it gives the cost of each job, which tells you whether a job made money. That is why a job sheet template cannot be a blank page: if the job is missing, the hours have nothing to be charged to; if breaks or overtime are missing, payroll won't add up.
Job sheet template
The details your template should include
It works the same for an Excel or PDF job card template or a paper one to print: these are the fields of a daily job sheet.
The job
The code or name of the job and the activity carried out. Without it, the hour has nothing to be charged to.
Start, finish and breaks
The start and finish time of the working day and the breaks taken.
Type of hour
Normal, overtime and holiday hours, kept separate: they don't cost the same.
Travel, allowances and mileage
The costs of the job and of the worker when working away.
The signature
The worker's signature and, when working for a customer, that of the customer's person in charge.
To fill in or print
Printable job sheets: where they fall short
A job sheet template in Excel or on paper works while you have few workers and few jobs. As you grow, the usual problems appear:
- Job sheets reach the office late, sometimes at the end of the week or the month.
- Someone types them up twice: once for payroll and once for the cost of each job.
- Details are missing or illegible: a job without a code, overtime not written down, a break that isn't recorded.
- The cost of a job is known once it is finished, when nothing can be corrected any more.
From paper to GControl
The same job sheet, from the phone
In GControl the job sheet holds the same details as your template, but it is filled in from the Android app or from the Windows program, and reaches the office in real time.
Clocking in
The start and end of each working day, with breaks, at your premises or at the customer's site.
Hours by job
Normal, overtime and holiday hours charged to each job and activity.
Valued at the rate card
Each hour is valued at the worker's job grade.
Signed timesheet
The signed timesheet for the day comes from the same job sheets.
And also
From the job sheet to the work order
Job sheets are charged to jobs that are opened with their code, have a supervisor and a person in charge, and are closed with their completion date.
For each job the service request is printed: the work order, signed at the start and at the end. That is the paper worth printing. With the hours on the job sheets and the material deliveries, GControl gives you the cost of every job. If all you need is to record your staff's working hours, without jobs or costs, Infonet has Gesthoras.
Can I keep the details from my job sheet template?
Yes. What you write on the template today (the worker, the job, the hours, breaks, travel, allowances and mileage) is entered from the Android app or from Windows, and nobody has to copy it by hand into payroll or job costs any more.
Can the job sheets be used for payroll?
Yes. They record each worker's hours, to automate payroll, and break those hours down by job and activity, for job costing.
Can workers clock in from their mobile?
Yes. With the Android app they record the start, end and breaks of the working day, at your premises or at the customer's site, and fill in their job sheets with normal, overtime and holiday hours. The office sees it in real time and prints the signed timesheet.
Does it produce work orders?
Yes. For each job the service request is printed: the work order, signed at the start and at the end. The job is opened with its code, has a supervisor and a person in charge, receives the operatives' job sheets and is closed with its completion date.
GControl
More from GControl
Job sheets
Job sheets that work for payroll and for the cost of every job, from Windows or the mobile app.
Job costing
Job costing with coded jobs, job sheets valued at the rate card, materials and invoicing from Sage.
Material deliveries
Materials management: each delivery charged to its job, delivery notes imported from Sage and materials control reports.
Quotes and jobs
Quotes by line item with tracking, jobs with their own code and work orders signed at the start and at the end.
Industrial maintenance
For industrial maintenance contractors: signed work orders, job sheets from the plant and the cost of every job.
Mechanical installation
For mechanical and industrial installation contractors: quoted versus actual, with job sheets, travel and materials.
From paper to the app
We'll show you GControl with your company's own job sheets and jobs, with no obligation.